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Digital Management System
Products
Digital Management System- DMS
A software system designed to digitalize workflows
of any business by automating processes like requests, approvals, payments, and other
administrative tasks to clients or applicants. This system is beneficial for industries like
educational & financial institutions, recruitment agencies, government services and
insurance companies, all which require online application tracking and payment
processing within deadlines. The following are the features of the Digital Management System:
1. Dynamic Application Creation
The dynamic application creation feature enables administrators to design servicespecific application forms that automatically adjust to varying requirements. This flexibility allows the application process to be customized based on the type of service being requested, ensuring that only the relevant information and documents are presented to users.
2. Application Process Deadline Management
The Application Process Deadline Management feature allows administrators to set and manage deadlines for different stages of the application process. By defining clear deadlines, the feature promotes timely submissions, reduces delays, and ensures that applications are processed efficiently and in a structured manner.
3. Auto-issuance of Permits, Certificates & Licenses
The Auto-issuance of Services feature automates the process of generating and issuing service confirmations once an application is approved. This feature streamlines the workflow by eliminating manual intervention, ensuring that service requests are quickly and accurately processed.
4. Multi-level Approval Workflow
The Multi-level Approval Workflow feature enables a structured and hierarchical approval process for applications. It allows multiple levels of review and authorization, ensuring that each service application is thoroughly examined by the appropriate parties before approval.
5. Task Assignment & Tracking
The Task Assignment & Tracking feature allows administrators to assign specific tasks to team members and monitor their progress in real-time. This ensures that each task is clearly defined, tracked, and completed on schedule.
6. Enforcement Management
The system offers customizable alerts, allowing users to set up notifications based on specific criteria. In addition, automated warning notifications are triggered for potential issues or risks, giving users the opportunity to address problems before they escalate.
7. Financial Accounting
The system automates invoicing and payments, helping to optimize cash flow. It also supports Core Accounting by efficiently recording transactions and generating financial statements. Additionally, Invoicing Rules are set up to further automate invoicing and payments, ensuring smooth and effective cash flow management throughout the process.
8. Dashboard & Custom Reports
The system offers Real-Time Data Visualization, with dashboards that display up-to-date data through visualizations like charts, graphs, and tables, providing an immediate view of key metrics. It also features Automated Report Generation, allowing reports to be automatically created at scheduled intervals, saving time and ensuring consistency.
9. Multi-Currency Payment Methods
The Multi-Currency Payment Methods feature supports various payment options, including wallet payments, credit card payment methods, and cash payments. This flexibility allows customers to choose their preferred payment method while processing transactions in multiple currencies.
10. Notifications & Reminders
The Notification System feature enables automated alerts and messages to be sent to users based on specific events or actions. It helps keep users informed in real-time about important updates, deadlines, approvals, or changes. It can be customized to meet the needs of different workflows and user preferences.
11. Role Based Access Control
This feature allows administrators to assign tailored access rights to users based on their roles or responsibilities. This feature ensures that users can only view or interact with the information and tools they are authorized to use, enhancing security and preventing unauthorized actions.
12. Live Chat
The Live Chat feature enables real-time communication between users and support teams, providing immediate assistance for inquiries, troubleshooting, or service requests.
13. API Integration
API Integration allows to connect and communicate with other systems or service, enabling data exchange, automation, and collaboration. Integrations can be implemented through Web API or Scheduled Sync.
14. User Registration and Two Factor Authentication
This feature ensures secure access, protecting accounts from unauthorized access and enhancing user trust.
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Maximized Efficiency
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Advanced Communication
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